QuickBooks to Google Sheets integration
Live Export keeps a copy of your QuickBooks Online invoices, payments, bills, items, and accounts in Google Sheets, one tab per table. It refreshes on a schedule and never writes to QuickBooks.
What you can do with QuickBooks and Google Sheets
Work the collections list from a sheet
Copy Invoices into a tab, with each invoice's due date and open balance. Filter it to balances above zero, add a column that counts the days past due, and the morning collections call starts from the sheet instead of an aging report run by hand. When a customer pays, the next run brings that invoice's balance to zero.
Price each product against what it costs
Copy the Items table, with the sales price and purchase cost set on each product. A margin formula beside them shows which products pay for their oven time. Change a price in QuickBooks, and the next run updates the row, so the margin moves with it.
Read every account balance in one tab
Copy the chart of accounts, and filter the tab to bank and credit card accounts. The owner checks the cash position from a phone between store visits, with the balance QuickBooks held for each account at the last run.
Everything it copies
Each card is a QuickBooks table Live Export keeps a copy of in Google Sheets.
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Invoices
Into Google Sheets
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Payments
Into Google Sheets
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Customers
Into Google Sheets
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Bills
Into Google Sheets
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Bill Payments
Into Google Sheets
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Vendors
Into Google Sheets
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Items
Into Google Sheets
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Accounts
Into Google Sheets
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Estimates
Into Google Sheets
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Sales Receipts
Into Google Sheets
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Credit Memos
Into Google Sheets
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Refund Receipts
Into Google Sheets
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Purchases
Into Google Sheets
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Purchase Orders
Into Google Sheets
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Deposits
Into Google Sheets
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Journal Entries
Into Google Sheets
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Employees
Into Google Sheets
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Time Activities
Into Google Sheets
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Terms
Into Google Sheets
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Payment Methods
Into Google Sheets
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Tax Codes
Into Google Sheets
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Tax Rates
Into Google Sheets
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Company Info
Into Google Sheets
How to export QuickBooks to Google Sheets
Step 1: Connect QuickBooks Online
In Whalesync, start a new Live Export. On the Connect step, choose QuickBooks as the source and sign in to Intuit to authorize your company. Live Export works with QuickBooks Online only, not QuickBooks Desktop.
Step 2: Connect Google Sheets
Choose Google Sheets as the destination and sign in with a Google account. Pick New spreadsheet, or paste the URL of a spreadsheet you already have. Either way, Whalesync adds a new tab for each table you copy and never writes into a tab that's already there.
Step 3: Choose the tables and fields
On Choose data, pick the QuickBooks tables you want, such as Invoices, Payments, and Items, and the fields to copy from each. A field that links to another table, like an invoice's customer, is kept only when that table is in the same export, so add Customers if you want it. In the sheet, the link holds the ID from column A of the Customers tab, which a lookup formula can turn into a name.
Step 4: Activate
Turn on the schedule and choose how often it runs, or leave it off and run the export by hand. The fastest schedule depends on your plan. Click Run first export to start.
Step 5: Build on the copy
The first run copies every record in the tables you picked, so a company with years of transactions takes longer. After that, each run updates changed rows, adds new ones, and removes deleted ones. Leave column A, the ID column, as it is. Put pivot tables and charts on a tab of their own, and add formula columns beside the copy: runs leave them alone, though new rows arrive with your columns empty.
3 ways to connect QuickBooks and Google Sheets
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QuickBooks Spreadsheet Sync
Best when you're on QuickBooks Online Advanced and want to edit data in the sheet and post it back to QuickBooks.
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Zapier
Best when you want a row added when something happens in QuickBooks, such as a new invoice or a paid one.
- Triggers on new records, and on updates to bills, credit memos, customers, estimates, and invoices
- No trigger for deletes, so a deleted invoice stays in the sheet
- Every step a Zap runs counts as a task on your Zapier plan (Zapier)
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Whalesync
Best when you report on several QuickBooks tables and want them current in a sheet, history included.
- Up to 23 QuickBooks tables, each in a tab of its own
- Records deleted in QuickBooks leave the copy on the next run
- Never writes to QuickBooks, so the books stay as your accountant left them
QuickBooks Spreadsheet Sync and Zapier checked against their own pages in November 2026.
Frequently asked questions
How do I export QuickBooks to Google Sheets automatically?
Set up a Live Export from QuickBooks Online to Google Sheets and turn on its schedule. It runs daily, hourly, or every 10 minutes, depending on your plan, and Run now starts a run whenever you want one. Each run rereads QuickBooks and writes only the rows that changed.
Can I edit QuickBooks data from the sheet?
No. Live Export copies one way, and nothing in the sheet goes back to QuickBooks. A value you type over a copied cell is replaced on the next run, while columns you add beside the copy, such as notes or formulas, stay as they are.
Does the export include past transactions?
Yes. The first run copies every record in the tables you pick, back to the start of the company file. Inactive customers, vendors, and items are the exception: QuickBooks doesn't return them, so they aren't in the copy.
What happens to a deleted invoice?
It leaves the sheet on the next run, because each run rereads QuickBooks and removes rows whose records are gone. A customer, vendor, or item you make inactive leaves the copy the same way.
Do I need QuickBooks Online Advanced?
No. Intuit's own Spreadsheet Sync needs Advanced, but Live Export reads QuickBooks Online through Intuit's API, and you connect it by signing in to your company. QuickBooks Desktop isn't supported.
How do invoice line items show up in the sheet?
Each invoice's lines land as JSON text in one cell of its row, as do addresses and tax detail. There's no separate tab with a row per line item.
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